Transitioning to a new payroll system while juggling 15+ manual timesheet processes across multiple sites would challenge any school district—but when daily data entry requirements replace monthly summaries, the operational burden becomes overwhelming. Claremont Unified School District confronted this reality head-on when LA County mandated the BEST HCM implementation, a change that threatened to multiply their payroll workload.
Through strategic partnership with Informed K12, Claremont consolidated their fragmented processes into 7 streamlined digital workflows, achieved processing speeds as fast as 2.06 days to payroll for substitute teachers and reached 100% weekly platform adoption across all school sites. "When we were preparing for the transition to BEST HCM, it became clear early on that our existing systems just weren't going to cut it," explains Karen Waltman, Executive Director of Business Services, who recognized that without digital transformation, the district would need to hire additional payroll staff just to maintain operations.