Skyward & K12 Process Orchestration

Maximizing the Potential of Your Skyward Investment

How forward-thinking districts streamline business operations by pairing Skyward with K12 process orchestration

Skyward is a trusted foundation for many school districts’ finance and HR operations. As a system of record, it’s built to manage core data functions like payroll, accounting, and personnel files — and it does that well.

But as district leaders know, recordkeeping alone doesn’t complete the job. Processes like extra duty timesheets, reimbursements, travel requests, and personnel requisitions involve complex approvals, compliance risks, and cross-functional collaboration that require flexibility beyond what Skyward is designed to provide.

That’s where InformedK12 comes in.

Skyward & Informed K12: Better Together

InformedK12 is a purpose-built K-12 workflow platform that complements Skyward. Think of it as the “action layer” that intersects with your Skyward system of record, orchestrating critical HR and finance processes before data gets imported.

Case Study: Yakima School District Reduced Timesheet Processing by 95%

Yakima School District used to spend over 40 hours per pay period manually entering timesheets into Skyward. After implementing InformedK12:

• Time to process dropped to under 3 hours

• Scripts identified duplicate timesheet entries and wrong budget codes, saving $100k in their first year alone

• Payroll gained visibility into status and audit history

Now, extra duty and overtime workflows run smoothly and Skyward receives clean, validated data without manual entry.

Common Process Gaps with Skyward

District teams who rely on Skyward often run into process challenges:

• Rigid org-chart routing that doesn’t match how approvals work in real life

• All-or-nothing form permissions, making it hard to lock down sensitive fields like budget codes

• Limited parent/staff accessibility due to login requirements

• No visibility into timesheets in progress, leading to bottlenecks or delayed forms

• Manual data re-entry into Skyward with paper or spreadsheet-based workflows

These aren’t flaws — they’re simply outside the scope of what Skyward was designed to handle. InformedK12 complements it by handling the orchestration, automation, and end-user experience.

Benefits of Skyward & K12 Process Orchestration

• Gain visibility into every step, including pending requests

• Find discrepancies before they become a problem

• Maintain audit-ready documentation from initial submission to final approval

• Maintain Skyward as your source of truth

• Handle complex, non-linear approvals with ease

• Reduce manual entry and improve audit readiness

• Give users a more modern, intuitive experience

• Streamline pre-approvals with mobile-friendly forms

Key District Workflows on Informed K12

• Extra duty and overtime timesheets

• Reimbursements and mileage forms

• Personnel requisitions

• Special education supplemental pay

• Travel authorizations

• Impact Aid verification

• Any custom form process that requires approvals

These processes stay aligned with your Skyward data model.

Districts Need to Extend Skyward—Not Replace It

Skyward handles your core data. Informed K12 handles the people, processes, and paperwork that move data across your district.

Together, we ensure:

• Less rework and frustration for staff

• Better internal controls and audit readiness

• Faster service delivery to employees and departments

• Stronger ROI from your existing systems

Over 450 districts — including many of Skyward’s most innovative users — choose Informed K12 to help them work smarter, not harder.

Want to See What Skyward & Informed K12 Looks Like?

Let us show you how we complement your Skyward system and unlock better workflows without changing your core ERP.

We’ll walk through how we support your most critical, high-volume forms — extra duty pay, reimbursements, travel, personnel — and how it all connects back to Skyward.