Business & finance
Strengthen controls and visibility from request to payment
Replace manual routing and data entry with digital workflows that reduce risk, strengthen controls, and track every transaction before it reaches your ERP.
Workflows
Key processes
Payroll and supplemental pay
Process timesheets, stipends, and extra duty pay with validation at every step.
Eliminate payroll corrections and funding errors before data enters your system.
Reimbursements
Handle mileage, travel, conference expenses, and out-of-pocket purchases with automated routing and approval. Ensure proper documentation and budget codes without manual follow-ups.
Purchase orders and procurement
Manage requisitions, purchase orders, receiving, and vendor payments with digital workflows.
Track spending across departments with visibility into in-flight expenses.
Budget transfers
Move allocations between accounts, reallocate restricted funds, and process amendments with built-in compliance checks. Maintain the authorization trail that ERPs don't capture.
Contract approvals
Route vendor contracts, service agreements, and consultant approvals through the right stakeholders.
Ensure timely legal review, budget verification, and sign-offs.
Case study
Find the savings that is hidden in your data
Kent School District was facing a fiscal crisis, and a payroll team trapped in manual work. Processing timesheets and extra-duty pay consumed 72 hours of staff time every month, leaving no room for strategic analysis.
With the help of InformedK12, Kent was able to validate budget codes and approvals upstream. This stopped errors at the source and automated the messy routing between HR and Finance.
The impact was immediate. By automating the process, the district reclaimed nearly two weeks of staff time monthly and prevented costly overpayments.
96%
Quicker processing time
From 72 hours down to 3 hours per month
$120k
Saved in 3 months
By detecting duplicate payments early
Impact
The high cost of "business as usual"
Fragmented systems make it impossible to see where your money is going. We replace the manual guessing game with a single, transparent view of your district.
Cost
Fragmented systems
Difficulty seeing where spend is going
Delay in time
See spending across all departments
Track funds in real time
Identify errors before month-end reports
Risk
Built-in approval workflows
Automated documentation
Complete audit trails
Friction
Repetitive data entry
Lengthy reconciliation
Time for more strategic work lost
Staff efficiency
Maintain visibility across workflows
Eliminate repetitive data entry
Create more hours for strategic work
