Rethinking Your Overtime Calculations
What the new federal overtime reporting requirement means for districts
THURSDAY, JUNE 4, 2026 | 11 AM PT | 1 PM CT | 2 PM ET
Starting with 2026 W-2s, the IRS requires employers to report qualified overtime separately. It quickly gets complicated with the distinction between federal FLSA overtime premium versus state, contract, and union overtime—not to mention absence reconciliation, double time and holiday pay. Most district payroll systems track all types of overtime in a single bucket.
Across districts we're working with, fiscal teams are learning real-time how to update their processes in order to meet these new regulations. We’ve heard lots of scenarios and “how” it gets done, from spreadsheets, an existing time and attendance solution, to paper or ERPs. Regardless of how you track overtime, the complexity is now higher and may require re-thinking (and more calculations!).
On June 4, Preeti Nalavade, VP of Strategy, and Natalie Rhodes, Sr. District Success Partner, from Informed K12 will discuss what we have been hearing from districts, creating a forum for information sharing among business staff at districts.
Spend an hour with us on June 4. Walk out with a clearer view of the requirement, a sense of where your district fits currently, and a list of conversations to start this month.
Preeti Nalavade
VP, Strategy
What This Webinar Covers
Where teams are getting stuck: Combined overtime pay codes. Pay-period-versus-workweek mismatch. Paid leave hours that look like worked hours but don't count toward the 40-hour threshold.
What we're seeing work: Separate pay codes for FLSA OT and CBA OT. Tables-based review approaches for districts that aren't ready to restructure timecards yet. What to bring up with payroll, HR, and your county.
Questions we're already hearing from districts
If an employee uses sick leave on a Friday and works 8 hours on Saturday, is that a 40-hour week?
Our overtime is paid at 2.5×. What's the federal premium portion?
Our timecards run by pay period, not by FLSA workweek. Do we have to restructure them?
Does double time count? What about holiday pay?
How do we handle multi-site workers whose hours aggregate across buildings?
The information provided on this webinar is for informational purposes only and should not be construed as legal, financial, or tax advice. Please consult a qualified professional for advice specific to your situation.
Explore Resources
Blog
The ERP Wasn't Built for This: What Recent K-12 Research Says About Back-Office Capacity
New research from EAB and Hanover Research points to a structural problem most districts are quietly absorbing
Research
PowerSchool & K12 Process Orchestration
See how Informed K12 extends PowerSchool BusinessPlus and eFinancePlus to automate HR and finance workflows and improve audits
Event
On-Demand Webinar: Solving Extra Pay, Mileage Reimbursements, and Volunteer Processing
Three PowerSchool BusinessPlus districts on building workflows for extra pay, mileage, and volunteer forms the ERP can't handle