Solving Extra Pay, Mileage Reimbursements, and Volunteer Processing
Tuesday May 12, 2026 | 11 AM PT | 1 PM CT | 2 PM ET
PowerSchool BusinessPlus and Informed K12
About the Webinar
PowerSchool BusinessPlus is a great ERP, but doesn’t handle all of the to-dos before data entry. Two districts had dozens of business forms, and a familiar problem: by the time a form reached payroll, something was usually missing — a signature, an account code, a legible name. Corrections went back by stale mail. Mileage forms got hand-keyed into spreadsheets before upload. Volunteer registrations required calling every single applicant to collect the information they forgot to include.
On May 12, staff from Northshore School District (WA) and Rockwood R-VI School District (MO) will share how they updated their processes for teacher extra pay, mileage reimbursements, and volunteer forms. Both districts still run PowerSchool Business+. What they built handles everything that happens before data entry — the collection, routing, and correction that Business+ wasn't designed to do.
Christine Cash, CSRM
Risk Manager, Northshore School District (WA)
Jodi Miller
Payroll Manager, Northshore School District (WA)
Sudha Natesan
Coordinator of Information Systems, Rockwood School District (MO)
What You'll Walk Away With
Insight into what the path from paper to CSV to API looks like in practice and where both districts are on their integration journeys
A realistic sense of what implementation requires and whether you should start with a pilot (or not)
Advice on how to decide which forms to start with
The Numbers
Northshore processes approximately 200–300 teacher extra pay forms per month — most cover classroom prep periods and lunch when substitutes aren't available
Volunteer form issues generated 5–10 problem emails per week before Rockwood automated the process; now zero
477 employees at Rockwood submit mileage reimbursement entries annually
"I was that little gerbil running as fast as I can to try and stay on top." — Jodi Miller, Manager of Payroll, Business Services, Northshore SD
Explore Resources
Customer Story
How Yakima School District Transformed Timesheet Approvals and Unlocked Hidden Capacity
A Washington district recovered $170,000+ in duplicate payments and eliminated 40+ hours of work each pay period
Customer Story
How Kent School District Streamlined Operations and Eliminated Manual Processes
A 25,000-student district cut payroll processing from 72 to 3 hours per pay cycle
Event
On-Demand Webinar: From 3 Days to 3 Hours: How Two Districts Fixed Their Supplemental Pay Processing
Watch two district finance leaders walk through how they moved supplemental pay off paper, cut processing time, and built an audit trail