On-Demand Webinar: Transform Your Timesheet Process

How Orcutt Union Moved from Paper Timesheets to Automated API Uploads into Escape

On-Demand Webinar

84% of districts are still managing timesheets on paper in some form. Whether a district is fully paper-based or patching together spreadsheets, PDFs, and manual imports, the outcome looks the same: too many hours spent on data entry, too little visibility into where things stand, and no clean path into Escape.

In this on-demand webinar, Mary Andrade, Director of Fiscal Services, and Zina Chavez, Sr. Payroll/Benefits Technician at Orcutt Union School District share how they moved from a fully paper-based timesheet process to automated API uploads into Escape — and what the first five months looked like in practice.

Results Orcutt Achieved:

• 500+ paper timesheets per month eliminated

• 75% of timesheet errors caught at the site level before reaching payroll

• Timesheets moving from site to payroll in less than 3 days, down from over a week

• Error corrections that once took 6–7 days via paper routing now resolved within an hour

• Payroll team has not worked overtime since going live
  
  "The timesheet piece itself, just the sheer volume of timesheets and the hand keying of all of this information — now the form looks the same for them and we're exporting it directly into Escape. Informed K12 calculates it for us, tells us the budget number's already on there. It flows right in. We don't have filing cabinets full of them anymore." — Zina Chavez, Sr. Payroll/Benefits Technician, Orcutt Union School District